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Wilcox Business Solutions

  • Stop the Manual Billing Grind

    If you’re still manually keying in transactions, managing billing in Excel, or using a system that creates more work than it saves—you’re losing more than just time. You’re losing peace of mind and the professional image your business deserves.
    Fix My Billing Process

Your Billing Should Be Automatic, Not a Second Job.

Stop The Data Entry Grind.

You're spending hours every month manually entering card numbers or chasing down expired payment info.  It's exhausting and prone to error.   Manually keying in card numbers isn't just slow—it's risky.   Every manual entry is an opportunity for a typo or a declined transaction that takes even more time to fix.

Break Free From The Spreadsheet.

A spreadsheet isn't a billing system; it's a liability.   You shouldn't be one accidental 'delete' away from losing your customer payment history.  Move your records into a secure, automated environment.   

Get Paid While You Sleep.

If you're waiting until the weekend to send invoices, you're essentially giving interest-free loans.   When you invoice late, you get paid late.   Our system automates the billing so you get paid the moment the work is finished.   

Look as Professional as You Actually Are.

Your clients value your expertise, but do manual receipts and clunky payment links reflect that?   it's time to trade the 'small-business feel' for a sleek, automated experience that builds trust and reinforces your brand's quality.     

Ready to Trade the Manual Grind for a System That Works?

Fix My Billing Process

Three Steps to Your New System.

Step 1: The Billing Audit

We analyze your current manual process and identify exactly where you are losing time and missing revenue.

Step 2: The Custom Setup

We build your automated environment and branded invoicing to match your business—no technical work required on your part.

Step 3: Go Live

We help you transition your clients smoothly so you can stop keying in data and start focusing on your actual work.

Frequently Asked Questions

How long does it take to switch from my current manual process?

Most of our clients are up and running within 5-7 business days. We handle the heavy lifting of the transition so there is zero downtime for your billing.

Is my client data safer here than in my current spreadsheet?

Absolutely. We move your sensitive data into a secure, PCI-compliant environment with multi-level encryption—removing the liability of storing card info on your local devices.

Can I still send one-off invoices if I need to?

Yes. While our system excels at automation, you have total control to send manual, branded invoices or adjust a recurring schedule at any time.

Do I need to be a 'tech person' to use this?

No. If you can send an email, you can use this system. We set up the workflows for you, and our dashboard is designed for clarity, not complexity.

How much does this cost compared to my current manual process?

Most of our clients find that the system pays for itself in reclaimed time alone. Beyond that, we often reduce processing fees and eliminate the 'hidden costs' of late payments and manual errors that a spreadsheet simply can't catch.

Does this work with my current accounting software?

Yes. Our goal is to eliminate data entry, not create more of it. Our solutions are designed to sync seamlessly with the tools you already use, ensuring your books stay accurate without the manual export-import dance.

Am I locked into a long-term contract?

We believe in earning your business every month. Our focus is on providing a system that works so well you’ll never want to go back to manual billing. No predatory 'lock-in'—just a partner committed to your professional success.

Ready to Leave the Manual Billing Headache Behind?

Don't spend another Sunday night with an Excel sheet. Let's build a system that works as hard as you do.

Fix My Billing Process